Front Desk / Admin Support Officer at All Prime Technologies Limited

Job Title: Front Desk / Admin Support Officer (Female)

Department: Administration
Reports To: Chief Executive Officer (CEO)
Working Hours: Monday – Friday (On-Site, 8:00 AM – 5:00 PM)

Job Summary

• We are looking for a proactive, organized, and respectful Secretary to support the day-to-day administrative and office management needs of our tech company in Abuja.
• The role requires handling guest reception, coordinating meetings, managing inventories, overseeing housekeeping, tracking staff attendance, and supporting office expenses and procurement.
• The secretary is also expected to act as the administrative backbone of the office, ensuring an efficient and professional environment.

Key Responsibilities

Administrative & Office Coordination:

• Manage all meeting room bookings, ensuring proper scheduling and adherence to time limits.
• Coordinate tea and refreshment preparation for internal and external meetings upon request.
• Maintain well-organized filing systems for non-sensitive company documents.
• Draft internal memos, assist in document formatting, and support basic correspondence when requested byleadership.
• Support the CEO in preparing and printing presentation materials or forms for internal use.

Inventory & Expense Management:

• Monitor and maintain an updated inventory of all consumables and supplies including:
• Office stationery (pens, notepads, envelopes)
• Printer paper and toner
• Tea, coffee, water, and disposable items (cups, spoons, etc.)
• Kitchen supplies (cleaning materials, sugar, milk, etc.)
• Cleaning and hygiene products
• Conduct weekly inventory checks; prepare inventory usage reports for review and signature by the CEO.
• Track replenishment needs and initiate restock requests with justification.
• Maintain a petty cash record for small office purchases.
• Prepare weekly and monthly expense reports detailing all purchases, usage, and vendor receipts to besigned by the CEO.
• Ensure vendors submit proper invoices and receipts for accounting purposes.

Guest & Staff Relations:

• Welcome and manage all guest interactions professionally, ensuring they are registered and issued visitorbadges.
• Maintain a visitor log and ensure all guests are escorted where necessary.
• Address staff with respect, using appropriate titles and professional language per company culture.
• Assist in occasional team welfare efforts such as ordering lunch, snacks, or celebrating team birthdays (withCEO validation).

Facility & Housekeeping Oversight:

• Supervise and coordinate the daily tasks of the housekeeping/service lady.
• Ensure all office spaces, including restrooms, kitchen, and meeting rooms, are clean and stocked.
• Collaborate with the office maintenance provider to report faults (lighting, air conditioning, plumbing) andfollow up on timely resolution.

Attendance & Staff Monitoring:

• Record staff arrival and departure times and maintain an accurate time attendance sheet.
• Monitor non-productive behavior (e.g., excessive playtime) and submit discreet reports when appropriate.
• Work with HR or management to prepare weekly or monthly attendance summaries.

Office Operations Support:

• Ensure the office is opened each morning in collaboration with the service lady.
• Check and restock office kitchen and pantry each morning before work begins.
• Ensure the gatekeeper is briefed on duties when leaving for the day.

Event and Logistics Support:

• Assist in organizing small office events, team-building activities, or visitor sessions, pending approval fromthe CEO.
• Coordinate logistics for vendors, catering, and internal setup for events.
• Book local transportation or accommodations for guests or staff, if requested.

Requirements

• Interested candidates should possess a Bachelor’s Degree
• 4 – 8 years previous experience in an administrative, secretarial, or office management role.
• Excellent verbal and written communication skills.
• Familiarity with basic expense tracking and inventory management tools (e.g., Excel, Google Sheets).
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and demonstrate discretion in all tasks.
• Respectful and professional demeanor when interacting with staff and guests.

Preferred Qualifications:

• Knowledge of tech/startup workplace culture is an advantage.
• Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook).
• Understanding of basic accounting or bookkeeping practices is a plus.
• Must be among the first to arrive and among the last to leave, ensuring smooth daily transitions.

Application Closing Date

12th August, 2025.

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How to Apply

Interested and qualified candidates should send their CV to: lewis.i@allprimetech.com using the Job Title as the subject of the mail.